Administration

Business Support Coordinator

Not Specified

Reference No 18577
Job Title Business Support Coordinator
Type Permanent
Salary Range Competitive
Division Residential
Sub Division International Residential
Department International Residential KF ()
Location 55 Baker Street

Founded in 1896 and headquartered in London with 488 offices in 57 territories, employing more than 20,000 professionals spanning five continents, we provide the highest standards of quality and integrity in global commercial and residential property advisory services. Recruiting and retaining exceptional people is a key focus of Knight Frank’s strategy. Our teams are crucial to the firm’s long-term success and, as such, we offer a wide range of opportunities to develop our people’s skills and knowledge at every stage of their career.

Job Summary

Working with Operations teams to provide a high level of support within agreed timeframes to the Department Head, office team and our network members, mainly covering the French market.

Responsibilities

· Understanding and processing client/applicant enquiries by phone/e-mail

· Gain an all-round understanding of the International business

Property listings

· Create new property activity records and update/maintain existing listings

· Liaise with network members over new listings and quality of photography

· Keep portfolios up to date and keep in regular contact with our network of agents

· Conduct monthly property audits

· Manage Client Due Diligence process

· Deliver and adhere to all internal and external compliance & best practice measures and procedures

Administration

· Administration for Negotiators to include diary management, taking messages, meeting organisation, minute taking and expense claims submissions.

· Organise travel, itineraries, currency, car hire, hotels

· Create business cards

· Ensure G-drive is organised and up to date

Accounts

· Register new instructions

· Generate invoices for transactional sales and marketing expenses

Marketing

· Preparation of property brochures (printed and electronic)

· Liaise with PR team to submit properties for suitable stories

· Support general marketing & advertising requirements

· Draft promotional assets for print and digital channels

General

· Ad-hoc tasks where requested

Professional Skills and Experience

· 3 years+ experience in a similar operations, administration or secretarial role preferred

· Proficient with Microsoft office packages

· Flexibility, adaptability and a co-operative attitude

· Calm under pressure

· Excellent standard of English grammar and spelling

· Diligent and efficient

· Strong attention to detail

· Self-motivated

· Team player

· Additional language skills would be advantageous but not essential.

Employment Type Permanent

Advertiser Type Agency