Administration

Education Administrator

Part Time

Hours: 20 hours per week

Salary: £19,000 pro rata
(9 months Fixed Term)

Application Closing Date: 4th February 2022

Interview Date: 14th February 2022

The Society of Sports Therapists is seeking to employ a motivated, organised and hard working individual to provide first class administrative support for the effective operation of The Society of Sports Therapists’ education programmes.

The successful candidate must have proven first class administrative experience with excellent written, oral and interpersonal communication skills. They will have the ability to plan and prioritise daily workloads and work with accuracy and attention to detail.

The post will require an individual with a proven ability to balance competing priorities under the pressures of a busy workload and tight schedules. They will be able to deal with confidential material with the utmost discretion and they must have the ability to use their own initiative when required. The post holder will work independently but be a part of a successful administrative team.

Main Duties and Responsibilities

The Society currently has collaborative agreements with 32 universities and colleges running Society accredited Undergraduate and Masters Sports Therapy programmes.

The successful candidate will:

1. Be responsible for the smooth and efficient administration of existing Undergraduate and Masters programmes within the Higher Education Institutes (HEIs) holding a collaborative agreement with The Society of Sports Therapists.

2. Work in collaboration with the Board of Directors and the Education team providing administrative support as and when required.

3. Act as the central hub for all HEI administrative matters including the day to day communication both via telephone and in writing, with Course Leaders, HEI management and relevant individuals.

4. Ensure that the ongoing administrative processes created for the maintenance of HEI agreements are carried out in a timely fashion, with due diligence and great attention to detail.

5. Liaise with HEIs regarding student numbers and personnel, ensuring details are received at the appropriate time, are accurate and are logged digitally and manually where required, across all relevant programmes.

6. Work in conjunction with the Society administration and financial teams to ensure that all relevant paperwork is in order, up to date and recorded as appropriate.

7. Liaise with HEIs and Society Directors regarding the appointment of External examiners, communicating with all parties in a timely and appropriate manner.

8. Assist in co-ordinating any education events, HEI visits, moderating commitments or general activities as required.

9. Provide information for Society Board meetings as requested and required.

10. Be responsible for the administration relating to the establishment of new accredited Undergraduate or Masters programmes including document preparation, liaising with HEIs, and the Society education team, ensuring that all protocols are followed with the appropriate completion of documentation, maintaining full records both manually and digitally.

11. Be responsible for continued liaison with the new HEI as they establish the programme, issuing relevant Society paperwork including financial documentation as required. Liaise with the HEI to ensure that Course documentation is received in appropriate timescales and work with the Society Document Review Panel to circulate documentation for review, and to receive back their considered reports to correlate for the HEI.

12. Once a new programme is up and running, be responsible for following the established pathways, as in points 1-8 above.

13. Be responsible for the efficient administration of Moderation events, including liaising with HEIs for relevant assessment information, liaising with Society Moderators to create a Moderating schedule within appropriate timescales and liaising with Moderators on an individual basis to facilitate their requirements, as and when required. Issue all necessary paperwork involved in the process and ensure that the administration of the Moderating process is carried out diligently.

14. Be responsible for the upkeep of records relating to HEI staff through continued liaison with appropriate HEI personnel. Records are all held digitally and are cross matched across a number of different programmes.

15. Deal with confidential information and store information correctly in line with data protection procedures.

16. In addition:

* Liaise with the President, Board of Directors, and Education Team as and when required.

* Co-ordinate and oversee relevant educational projects.

* Liaise with the Website Manager and Society Marketing and PR team regarding the Academic Forum and any relevant education website, marketing or PR matters.

* Assist in general administration matters as required by the Office Manager.

Knowledge/Qualifications

Essential

* Education to NVQ Level 3 or equivalent, i.e. A Levels or Scottish Highers.

* Excellent IT skills including a working knowledge of Microsoft Office packages (including Word, Excel, Outlook and PowerPoint).

* Proven first class administrative experience.

Desirable

* A graduate qualification.

* Experience of working in a Higher Education Setting.

* Demonstrable skills in updating CMS websites using appropriate software

Employment Type Permanent

Advertiser Type Agency