I.T. & Communications

Project Administrator – 6 month FTC

Not Specified

Job description

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

Role Purpose

The Project Administrators responsibilities include working closely with the payroll project team and Project Manager to ensure the Global Payroll Optimisation programme (GPO) is completed on time, within budget and meets the benefits outlined in the business case and the support the solution through time to ensure that it continues to deliver the expected benefits to the firm.

During project initiation and implementation the Project Administrator will perform various administration tasks and will co-ordinate pieces of work including organising, attending and updating output from various global and local workshops, organising and recording minutes from steering group and working group meetings (along with other governance groups), updating and tracking actions arising, along with general administrative duties, for examples maintaining project documentation (plans, risks and issues logs) project communications and any other tasks at determined by the Project Manager (GPO). The Project administrator will also have working knowledge of the solution.

Post project implementation the Project administrator will be required to work with all stakeholders to ensure that any actions are being progressed.

To succeed in this role, the project administrator should have excellent time management, administration, communication skills and flexibility to work within a role that work within a role that will be defined as the project proceeds.

Although this role is primarily based in Belfast, regular travel to London is expected throughout the FTC.

Key Relationships

Various global HR and Finance staff
Risk Committee
Internal Communication Team
Senior Management
IT Project Manager
Key suppliers

Job Description

Role and Responsibilities

Project Administrator

Organise and assist in all workshops, meetings and stakeholder groups
Record output from workshops, meetings and stakeholder groups
Help maintain project files, documentation, plans and reports
Support the Project Manager in the continued analysis of risks and opportunities
Liaise with all project stakeholders to ensure that actions are completed in a timely manner
Help prepare training materials.
Post implementation, monitor solution and supplier performance, escalate where necessary

Personal Characteristics

Excellent proven organisation/co-ordination skills and the ability to multi-task and work under pressure
Excellent people skills with the ability to build strong and collaborative relationships
Attention to detail
Ability to work as part of a team, with good communication skills
Ability to work with all levels in an organisation and demonstrate a ‘can do’ attitude
Fast learner, building knowledge quickly of the wider A&O business, its operations and people


At least 2 years’ experience of working in a business / project co-ordination role working across functions

Educational Qualifications

Degree qualification or equivalent desirable

Additional Qualifications

Computer literate with experience in Microsoft Office, especially Word, PowerPoint, and Excel

Employment Type Contract

Advertiser Type Agency